A Day in the Life of an Event & Wedding Planner on a Wedding Day
I hear from people all the time, “You must have lot’s of fun planning events and weddings!” Well, while the event decor usually look absolutely stunning, the behind the scenes work is just hat... Work! I usually only get a chance to really appreciate the work I did at the end of the night when the couple can't stop thanking me and the team, and when looking back on the photos. I first got started planning events in 2001, then later decided to get certified as a bridal consultant. Read on as I share a day in my life as an event and wedding planner, where I’m super focused on implementing a wedding that reflect my client’s individual personality and style, and that their guests will remember fondly.
First, I go to bed late the night before working on last minute details. Since I started my journey planning some of the most important days of people’s lives, my routine have changed much. I’ve found that having a good night-before ritual ensures that I’m totally prepared to deliver.
Plan Your Wedding & Special Event with Nicole
6am: I wake up. I’m an early riser! I figure out what I will wear, and always try to have a good breakfast, because sometimes I don’t get a chance to eat again until at the end of the night. Honestly, it’s always a bit scary the unknown of what the day will bring, even though I always have a plan. I just know what the client care about and it is my job to deliver.
8am: While I do use a clipboard, I always ensure that all my files, contracts and resources are synced and available on any of my devices; as well as easily available for my assistant to access on the go. My phone, tablet, and camera are fully charged and ready.
9am: As prepared as I might be, I always call my vendors and team the morning of, just to confirm nothing unexpected popped up overnight. I also reconfirm arrival time and insure there is no discrepancy with addresses.
10am: At this time I’m all dressed and have my emergency kit in tow as I give my little one a kiss before I get going with my day. Next I check-in on my bride to calm her butterflies, then place a phone call to my groom and his groomsmen.
11am: I use my event timeline to keep track of everyone involved, including all tasks and the full day’s activities. From the bride’s beauty team to the decor and guest management.
5pm: Here comes the bride! The ceremony is the most important part of the day…. When the two becomes one! Wait a minute, I think I have something in my eyes. I have attended and planned many weddings but no two are ever alike.
6pm: While my couple have their private time as newlyweds before capturing some photos with their family and bridal party, their guests enjoy a lavish cocktail hour.
7:30pm: For the first time we introduce the Mr and Mrs to their guests.
8pm: The reception is where I work closely with the maitre’d to keep my guest happy, while the MC and or DJ work his magic. And in between breaking for a few fun, picture perfect moments including the first dance, cutting of the cake, bouquet and garter toss.
8pm: Dinner time! Each wedding may vary from buffet to sit-down
11pm: It’s the end of the night, and at this point I have my couple’s personal items and their transportation all ready for them. I also ensure that guests clear the venue.
11:40pm: By this time I try to be on my way home, and in bed within an hour of getting home. However, this time was an exception as my 3-year-old had an asthma attack and so it was off to the ER, and a 4 day stay on the pediatric ward.